January 16, 2018 Commission Minutes

GOODLAND CITY COMMISSION

Regular Meeting

 

January 16, 2018                                                                                                                               5:00 P.M.

Vice-Mayor Jay Dee Brumbaugh called the meeting to order with Commissioner Annette Fairbanks, Commissioner Jacque Schields and Commissioner John Garcia responding to roll call.  Mayor Brian Linin was reported absent.

 

Also present were Rich Simon – Director of Public Works, Dustin Bedore – Director of Electric Utilities, Joni Showalter – Police Chief, Suzanne McClure – Economic Development Director, Mary Volk – City Clerk, and Andrew Finzen – City Manager.

 

Vice-Mayor Brumbaugh led Pledge of Allegiance

 

PUBLIC COMMENT

 

PRESENTATIONS & PROCLAMATIONS

  1. Dispatch Center Review – Crissy Livengood, Sherman County Communication Director stated, I want to provide information to new commissioner’s as to how we got to this point.  The City and County consolidated dispatch services in 1996; I have worked for the department for fifteen years, thirteen as the Director.  When services were consolidated, it was decided the City provide facilities while County provides the budget.  We operate with two work stations in a small environment which becomes hectic. The benefit of today’s technology is being able to assist or backup surrounding counties.  Ryan Murray, Emergency Manager for Sherman County is looking forward to the upgrade as we set aside office space in proposed facility for him and we will have an emergency operating center in building that is secure.  Current facility is not totally ADA compliant.  Both entities reviewed current facilities to determine needs.  At that time it was determined inefficient to renovate basement of city building.  On statistics distributed, County numbers are inflated by burn permits issued.  We are at the point where the County is considering putting up structure and asking City to consider what their contribution will be to facility operations.  Commissioner Garcia asked, have you looked at numbers yet?  Crissy stated, we are just beginning to research options, at this time I wanted to bring everyone up to speed.  I plan to update commission as proceed forward.  Commissioner Fairbanks asked, are you still looking at floor plan structure previously provided?  Crissy stated, yes a structure that is storm proof to stand weather conditions.  Vice-Mayor Brumbaugh asked, looking ahead do you think smaller surrounding communities that are struggling will hire Sherman County to be their hub for services?  Crissy stated, it is a double edge sword as consolidation in dispatch is a delicate topic.  The plan is to have space available but offering backup for services is first step.  If that is the case, with technology we are ready, but will need to hire staff.  Vice-Mayor Brumbaugh asked, where is nearest location with this type of facility?  Crissy stated, I will have to check into that.  Vice-Mayor Brumbaugh stated, I would like a tour to educate myself on facility.
  2. Police Department 2017 Review – Joni provided information to Commission on statistics, community programs and training provided by department in 2017.  Vice-Mayor Brumbaugh asked, what was department staff from 2011-2017?  Joni stated, we are a nine officer agency; we tend to be a training agency where officer’s move on to a bigger department.  This is a competitive profession and it is becoming more difficult with everything going on in the profession.  Vice-Mayor Brumbaugh asked, what was full time staffing in 2011?  Joni stated, we lost a position in 2010 which took us to nine. Commissioner Garcia asked, are you hiring part time officers?  Joni stated, we have two part time officers, which do not replace full time officer certification.  Vice-Mayor Brumbaugh stated, I would like a tour of facility.  Joni stated, of course, it is an incredible difference from basement, with much needed space.  We are hosting the 10-33 Foundation Critical Incident Training in February.
  3. Junior Commission Update – Junior Commission Member Chelsea Phillips stated, we partnered with police department with SAFE program.  Previously we performed a survey at school that showed 62.78% of the students are wearing seatbelts and 28% of the drivers are distracted.  We are conducting another survey in January. Junior Commission Member Emily Whisnant stated, we have scheduled Miss Kansas 2017 on February 13th for presentation to school on safe driving.  Chelsea stated, we are also handing out Valentines to students and businesses in community.  Emily stated, we are really excited about the Thinkfast Interactive program scheduled for April 5th.  It is an interactive activity to educate students on safe driving awareness.  Commissioner Fairbanks stated, keep up good work.

 

CONSENT AGENDA

  1. 01/02/18 Commission Meeting Minutes
  2. 01/08/18 Special Commission Meeting Minutes
  3. Appropriation Ordinances: 2018-02, 2018-02A, and 2018-P02

ON A MOTION by Commissioner Garcia to approve Consent Agenda seconded by Commissioner Fairbanks.  MOTION carried on a VOTE of 4-0.

 

FORMAL ACTIONS

  1. KRWA Voting Delegate: Rich Simon – Andrew stated, the annual water meeting is March 29th and the City needs voting delegates for business meeting.  I recommend appointing Rich Simon as voting delegate.  ON A MOTION by Commissioner Garcia to appoint Rich Simon as KRWA voting delegate seconded by Commissioner Fairbanks. MOTION carried on a VOTE of 4-0.
  2. KRWA Alternate Voting Delegate: Neal Thornburg – Andrew stated, I recommend appointing Neal Thornburg as alternate voting delegate at the annual water meeting.  ON A MOTION by Commissioner Fairbanks to appoint Neal Thornburg as KRWA alternate voting delegate seconded by Commissioner Schields. MOTION carried on a VOTE of 4-0.

 

DISCUSSION ITEMS

  1. Review of Board Appointments – Andrew stated, Jan Lohr is seeking a three year reappointment to Cemetery Board.  She is an active member and I recommend reappointment; the Commission needs to review her application.

 

REPORTS

  1. City Managers Report- 1. Played a video of the preliminary layout of new dispatch center received from County Commissioner Topliff.  2. The goal setting workshop is scheduled for February 15th at 5:00 p.m.    Today was free animal tag day, we distributed 455 tags.  4. The retractable roof has been placed at the cooling tower. They are working on the siding now and will then install the motors over the next couple of weeks. Once this project is complete we will set up a time for Commission to see completed project.  5.  We have been working with NWKTC to set up a “secondary logo” to the City seal to use for marketing purposes. We will continue utilizing the city seal but it is difficult to market with the number of colors in seal.  6.  We had first meeting on the NOAA/PD Open Houses planned for April 14th.  The weather station is planning a big event so I feel event is going to be bigger than originally planned which is exciting event for the community.  7.  We are scheduling an Airport Board meeting now and should have the Airport Master Plan for your review at an upcoming meeting.
  2. City Commissioners

Vice-Mayor Brumbaugh – 1.  Looking forward to working with the Commission.

Commissioner Fairbanks – 1.  No Report

Commissioner Garcia – 1.  No Report

Commissioner Schields – 1.  Enjoying the learning process.

  1. Mayors Report Absent, No Report

EXECUTIVE SESSIONS

  1. Under authority K.S.A. 75-4319 (b)(6) for a preliminary discussion relating to the acquisition of real property – Commissioner Garcia made a motion at 5:55 p.m. to recess into executive session under authority of K.S.A. 75-4319 (b)(6) for preliminary discussion relating to the possible acquisition of real property not to exceed twenty minutes. I request the Commission, Suzanne, Adam Schart from EBH and Andrew be present.  Commissioner Fairbanks seconded the motion.   MOTION carried by a VOTE of 4 to 0.  Meeting resumed at 6:15 p.m.   Commissioner Garcia made a second motion at 6:15 p.m. to recess into executive session under authority of K.S.A. 75-4319 (b)(6) for preliminary discussion relating to the possible acquisition of real property not to exceed twenty minutes.  I request the Commission, Suzanne, Adam Schart from EBH and Andrew be present.  Commissioner Fairbanks seconded the motion.   MOTION carried by a VOTE of 4 to 0.  Meeting resumed at 6:35 p.m.   Commissioner Garcia made a third motion at 6:35 p.m. to recess into executive session under authority of K.S.A. 75-4319 (b)(6) for preliminary discussion relating to the possible acquisition of real property not to exceed fifteen minutes.  I request the Commission, Suzanne, Adam Schart from EBH and Andrew be present.  Commissioner Fairbanks seconded the motion.   MOTION carried by a VOTE of 4 to 0.  The Commission requested Jerry Fairbanks to join executive session at 6:40 p.m.  Meeting resumed at 6:50 p.m.  Commissioner Garcia made a fourth motion at 6:50 p.m. to recess into executive session under authority of K.S.A. 75-4319 (b)(6) for preliminary discussion relating to the possible acquisition of real property not to exceed five minutes.  I request the Commission, Suzanne, Adam Schart from EBH and Andrew be present.  Commissioner Fairbanks seconded the motion.   MOTION carried by a VOTE of 4 to 0.  Meeting resumed at 6:55 p.m.
  2. Action from Executive Session – ON A MOTION by Commissioner Fairbanks to authorize the City Manager to negotiate an offer on the building at 524 E. Hwy 24, contingent on the ability to secure lease purchase financing seconded by Commissioner Schields. MOTION carried on a VOTE of 4-0.

 

ADJOURNMENT WAS HAD ON A MOTION Commissioner Garcia seconded by Commissioner Fairbanks.  Motion carried by unanimous VOTE, meeting Adjourned at 6:57 p.m.  Next Regular Meeting scheduled February 5, 2018 and Special Meeting scheduled for February 15, 2018.

 

 

_____________________________

ATTEST:                                                                               Jay Dee Brumbaugh, Vice-Mayor

 

 

_______________________

Mary P. Volk, City Clerk